Just opened your ABA practice? Get RCM right from Day 1.
New ABA practices get one chance to install clean RCM operations before bad habits compound. Most new practices spend 18-24 months unwinding shortcuts taken in Year 1. This page covers what to do in your first 90 days to avoid that.
Day 1 to 30: credentialing parallel-track
Submit applications to your top 5 payers simultaneously, not serially. Use CAQH ProView. Plan for 90-120 days to first panel placement. If you start credentialing on Day 1, you can see in-network patients by Day 90.
Day 30 to 60: tech stack + workflow
Pick an ABA-specific EHR + billing system or full RCM partner. Don't try to bolt billing onto a generic EHR. Build authorization tracking + parent A/R workflow from the start. Configure denial reporting at reason-code level.
Day 60 to 90: first claims + measurement
File first claims. Track clean claim rate from claim 1. Measure denial rate weekly. Establish monthly close package: net collection rate, days in A/R, denial rate by reason code, parent A/R aging.
Year 1 traps to avoid
Don't take cash patients without a financial policy. Don't bill without authorization confirmation. Don't accept payer contracts without comparing fee schedules. Don't hire BCBAs without credentialing first. Don't skip the rate letter (Medicaid).
Free new-practice RCM setup consultation
30-minute call with an ASP-RCM senior partner for new ABA practice owners. We walk your specific situation + recommend whether in-house or outsourced makes sense + give you a 90-day setup roadmap. No obligation, no SDR.
Don't wait. Get a senior partner on this.
ASP-RCM senior partners do same-day consultations on operational distress situations. 30 minutes. No SDR triage. Diagnostic conversation. You leave with a plan whether or not you engage us further.